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Policies + Procedures

Tuscaloosa Home Educators Athletic Committee

Policies and Procedures

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Conference Alignment
Tuscaloosa Home Educators is a charter member of the Alabama Christian Sports Conference. As such, THE Athletics is governed by the policies and procedures of the ACSC as found in the most recent copy of their bylaws.
THE Athletics Committee members, the Athletic Director (“Athletic Director” or “AD”), and coaches are to have a copy of the most recent bylaws and become familiar with them. Issues not addressed by the ACSC bylaws including rules governing play are governed by the most recent rule books of the National Federation of High School Athletic Associations.
THE Athletics Committee

  1. THE Athletics Committee is composed of parent representatives as set forth below.

  2. The Athletics Committee shall make a good faith effort to include at least one parent from each sport fielding a team(s) for the current academic year, if possible. Parents may express interest in being selected for the Athletics Committee, but there is no obligation to do so. New members shall be chosen by majority vote of the existing Athletics Committee.

  3. The Athletics Committee shall elect a chairperson. The chairperson is responsible for scheduling meetings on a regular basis, proposing the agenda for meetings (but any member may add matters to the agenda), and ensuring that meetings are conducted in an efficient manner. In matters requiring a consensus, each member will have one vote. In the case of a tie vote, the Chairperson shall break the tie.

  4. All actions taken by the Athletics Committee become binding policies for each sport but are subject to appeal and review by the THE Advisory Board.

  5. The Athletics Committee shall be governed by the Bylaws of Tuscaloosa Home Educators, the Tuscaloosa Warriors Athletic Guidelines, and these Athletics Committee’s Policies and Procedures.

THE Athletic Director

  1. There shall be an Athletic Director (“AD”) who shall be an individual and who is subject to the duties and responsibilities set forth in the THE Athletic Director Duties and Agreement.

  2. The AD reports directly and is accountable to the Athletics Committee.

  3. When a vacancy for the AD occurs, the Athletics Committee shall serve as interim AD until a new AD is approved by the THE Advisory Board.

  4. When a vacancy for the AD occurs, the Athletics Committee shall select and recommend a replacement to the THE Advisory Board. The THE Advisory Board shall select the AD but shall consider input and any recommendation from the Athletics Committee.

  5. The ADAD shall be governed by the Bylaws of Tuscaloosa Home Educators, THE Athletic Director Duties and Agreement, the Tuscaloosa Warriors Athletic Guidelines, and these Athletics Committee’s Policies and Procedures.

  6. Nominees for Athletic Director should have or have had a child involved as a student-athlete in at least one sport and have been actively engaged as a parent volunteer in that sport.

  7. Nominees for Athletic Director must be willing to attend all meetings of the THE Athletics Committee, attend the ACSC annual meeting, and attend as many ACSC Sports Committee meetings as possible.

  8. Nominees for Athletic Director must be willing to attend as many games of the sports offered by THE as possible.

  9. Nominees for Athletic Director must be willing to support and promote THE Athletics in the homeschool community.

  10. The AD must sign and agree to the THE Athletic Director Duties and Agreement, which was prepared by the Athletics Committee and approved by the THE Advisory Board.

  11. The AD shall appoint a coordinator for each sport with a team for that season to assist the AD in carrying out the AD’s duties and responsibilities.

  12. The AD shall appoint a treasurer for each sport with a team for that season to ensure compliance with THE’s Financial Policies.

Coaching Policies

  1. The AD will select coaches for each sport but will consider advice from the Athletics Committee, outgoing coaches, and parents on the selections. Under no circumstances will a person “declare” that he/she is the coach of a sport.

  2.  Background checks on coaches may be required at the discretion of the AD or upon a request from an Athletics Committee member.

  3.  All coaches (head, assistants) will sign THE’s Coaching Agreement. Anyone who refuses to sign the agreement will not be considered for a coaching position.

  4. The Head Coach of each sport will follow the ACSC policies each season by providing nominees for All Conference teams, All Tournament teams, and the Christian Character Award.

  5. Former coaches of a sport will be given free admission to home games of the sport he/she coached.

Policies on Paperwork Required for Participation in THE Athletics

    1.  Student-athletes will provide the following documents with appropriate parental or            medical signatures for each sport he/she will participate in:


-Copy of Original Birth Certificate – Birthdate must be legible

-THE Registration and Release Form

-ACSC Liability Waiver

-ACSC Concussion Policy

-Sports Physical – the Sports Physical will be valid for one year from the date on the physical and may be used for multiple sports

-THE Warriors Athletic Guidelines

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    2.  Each sport may require additional paperwork for participation.

    3.  The AD will complete an Academic Validation Form for each church school        represented on a team containing the names of the student-athletes enrolled in that church school. The church school administrator will validate the academic eligibility of the student-athletes according to ACSC standards. This form will be submitted to the ACSC at each respective ACSC Sports Committee meeting.

Insurance

  1. THE Athletics carries a limited liability insurance policy on the sports offered. Each sport will pay a portion of the cost of the annual insurance. The amount will be based upon the number of student-athletes the sport had in the previous year’s season of that sport.

  2. Each year, the head coach of each team of each sport must provide a list of all practice and game facilities to the AD in order for Certificates of Insurance Coverage to be issued by the insurance carrier to each facility.

​Financial Matters

  1. THE will pay the annual conference fee at the ACSC Annual Meeting and the fee for each sport which is due at the ACSC Sports Committee meeting for each sport.

  2. The AD, with assistance from a treasurer from each sport (to be selected by the AD) shall be responsible for developing a budget and receiving and disbursing funds for that sport. The AD and the treasure will follow the THE Financial Policies with regard to the handling of all athletic funds. Upon request of any parent, the AD or team treasurer may request from the THE bookkeeper an accounting of income and expenditures and will provide a copy of the same to the parents involved in that sport at the end of the season.

  3. The AD, the Athletics Committee, and the treasurer of the sport will set the per player fee for each sport.

  4. In fundraising matters, each sport will be mindful of the Christian standards which undergird all activities. If there is a question about a particular activity the sport will seek the advice of the AD.

  5. Each sport will try to coordinate its fundraising schedule with the other sports so as not to conflict with one another.


Cheer Squad and/or Cheerleaders
THE Athletics will follow the guidelines issued by the ACSC regarding cheer squads or cheerleaders. Those guidelines will be the minimum standards and the Athletics Committee and/or the Advisory Board may require additional regulations.

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